Sustainable Procurement Tools

Contract and Supplier Management

Ensure sufficient resources are allocated to ensure there is relevant and proportionate monitoring of intended outcomes. This is a vital stage, to be able to demonstrate whether intended outcomes have been delivered or not and to identify lessons for further development or other contracts.

Where the minimisation of climate change risks relating to supplies, service delivery and assets is a key issue within the contract, performance indicators need to be developed and included as standing items in regular contract review meetings, to ensure delivery of intended outcomes. These may include the provision of evidence of the supply chain partners.

The benefits of the contractual requirement must be quantifiable and measurable.

Establishing a baseline may be easier in some contracts than others so contract management requirements must be relevant and proportionate.

Where contract conditions include a specific climate change adaptation requirement it must be considered whether this requirement is core to the contract or a secondary issue, as any remedy for breach of performance may be difficult to quantify. In this case a pre-agreed service credit or maintenance rebate would enable recompense for non-performance where termination of the contract would not be an option.

Ongoing improvement and innovation can also be built into the management of the contract to further develop the products and services required.

At contract award/ mobilisation there is always the opportunity to reach a voluntary agreement with the supplier that they will work with you to deliver agreed climate change adaptation outcomes that can be captured as a contract commitment.

Within the Annex are examples of KPIs that may be relevant within procurements.

Return to Evaluation and Award                                                      Continue to Monitoring and Reporting Outcomes