Sustainable Procurement Tools

1. Background, Requirement and Procurement Process


This is the largest single spend contract within the Scottish Public Service on Facilities Management (FM) Services, with an estimated value of £400 million over 7 years, including an option to extend for a period of 24 months, and a further period of 12 months.

In designing the contract, identifying and embedding relevant and proportionate sustainability requirements was a key priority.

The requirement

Scottish Government went out to tender in 2019 for the provision of FM Services. This was a joint procurement for Scottish Government (SG) and five strategic partner organisations, covering buildings located across the Scottish Mainland and Islands, including the SG International Hub locations in London, Brussels, USA and Paris. Further Hubs may be added in Canada and across the Far East.

The scope of the contract includes hard and soft FM services and related projects, including small works projects, project management, helpdesk, energy and environmental management services, administration and professional advisory services.

Procurement Process

The Procurement Team undertook extensive stakeholder engagement to enable them to build on benefits of the existing contract.

Given the size and complexity of the requirement, the route to market was a Competitive Procedure with Negotiation (CPN).

Award criteria was split into Quality / Weighting – 60% and Price / Weighting – 40%

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