Sustainable Procurement Tools

 Case studies from the Local Authority sector

Organisation & date

Subject

Process/approach

Risks & Opportunities

Renfrewshire Council - January 2026

Renfrewshire Council – Embedding Climate and Sustainable Procurement in the Housing-led Regeneration and Renewal Programme.

Use of sustainability Test. Expert advice supporting development of a tailored structured approach to sustainability in a varied programme of requirements through a pilot project.

Circular economy – materials and waste

Climate Change - carbon reduction, carbon emissions, vehicles and logistics, hazardous materials

Community Benefits – jobs and training

Fair Work Practices

Renfrewshire Council - November 2025 Artificial Pitches Use of Sustainability Test. Procurement Strategy informed by commodity market analysis and consultation with key stakeholders. Single Procurement Document question 4C.7 use as “information only” and refinement of sustainability requirements across similar tenders

Circular economy – materials and waste

Climate Change - carbon reduction, carbon emissions

Community Benefits – jobs and training

Fair Work Practices

Renfrewshire Council - November 2025 Maximising Community Benefits through the Paisley Town Hall Re-development Project Robust and ambitious approach to Community Benefits. Use of mandated job outcomes to emphasise the importance of the requirements to the project.

Community Benefits – jobs skills and training

SMEs – Subcontracting opportunities

Fair Work Practices

North Ayrshire Council

August 2025

HVO Fuel

Use of Prioritisation, Life Cycle Impact Mapping, Sustainability Test tools.

Implementing a low emission fuel source (hydrotreated vegetable oil (HVO)) in heavy trucks and refuse collection vehicles.

Climate change - carbon emissions

Circular Economy - reduced waste

Fife Council

April 2025

Prioritising Climate and Procurement.

Structured approach to prioritisation of categories and pipeline projects, to understand where to focus effort to achieve the most positive outcomes. Internal engagement.

Climate change: energy – embodied carbon, vehicles, adaptation & resilience.

Circular Economy - materials

Scotland Excel -

March 2025 

The Multiple Benefits of Public Food Procurement.

Collaborative frameworks supporting local objectives. Engagement with local authorities and public sector, suppliers, Scottish food producers and manufacturers.

SMEs and Local sourcing – Scottish produce, business support, provenance and traceability 
Health - nutrition
Climate change - carbon emissions, food waste

Falkirk Council – January 2025

Climate Change Plans within Care contracts.

Tailored framework requirements and modified use of 4C.7 supplier selection statement. Early engagement, support and collaboration with suppliers of all sizes.

Climate Change - carbon reduction

Fair work practices and Community Benefits

Human Trafficking/ Modern Slavery

Dundee Health & Social Care Partnership – December 2024

Fair Working principles and test of change in Care at Home service.

Multi-provider framework. Testing impact of implementing fair working principles for the providers workforce – pay for full shifts worked.

Fair work practices

North Ayrshire Council - May 2024

Millport Coastal Flood Protection Scheme.

Use of Prioritisation, Life Cycle Impact Mapping, Sustainability Test tools.

Open tender. Contract strategy to support objective 'to create a more Sustainable North Ayrshire'.

Climate Change - raw materials, vehicles, waste, climate change adaptation, hazardous materials, biodiversity

Fair work Practices

Community Benefits -  skills & training

City of Edinburgh Council - added April 2024 (video)

Hard Facilities Management contract (opens on Vimeo)

Extensive early market engagement. Use of sustainable procurement tools. Create lasting legacy for social & environmental improvement.

Climate Change - carbon reduction, vehicles and logistics

Circular economy – materials and waste

North Ayrshire Council - October 2023

Modular Construction of bungalows that meet accessible needs. 

Use of Prioritisation, Life Cycle Impact Mapping, Sustainability Test tools. Modern Methods of Construction, Category 1, Pre-Manufacturing (3D Primary Structural Systems).

Climate change – materials, waste

Community Benefits – skills & training –Equality and Fair Work Practices

Health & safety

Security & crime

Renfrewshire Council - September 2022

Sensor Monitoring Equipment for Social Housing Properties.

Use of Sustainability Test. Procurement Strategy informed by commodity market analysis and consultation with key stakeholders - revealed a gap in market for an innovative product.

Health - protect and improve tenants health

Climate Change – fuel poverty and energy efficiency

Community Benefits – jobs and Training

Fair Work Practices

Perth and Kinross Council - March 2022

The Cross Tay Link Road: Reducing Embodied Carbon Through Project Design.

Competitive Procedure with Negotiation (CPN). Reducing embodied carbon identified at pre-tender stage as a priority; target set. In accordance with PAS 2080.

Climate Change -  carbon reduction, carbon management

Environment – landscape

Glasgow City Council - February 2022

Fleet Strategy - A Pathway to Zero Emissions Fleet.

Use of sustainability test, to develop sourcing strategies. Collaboration between Corporate Procurement Unit and key stakeholders, whole life costs analysis.

Climate Change - Carbon reduction – hydrogen, energy, embodied carbon, climate change adaption

Community Benefits – jobs, skills and training

Fair Work practices

Health & Safety

 

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